Tenders

Current NAFC Procurement

ProcessDeadline

Request for Quotation


REQUEST FOR QUOTATION, CALL WHEN NEEDED AERIAL FIREFIGHTING SERVICES 2024+ (RFQ CWN 2024+)

This Request for Quotation (RFQ) invites Responses from suitable organisations for the provision of aviation services to support the control of bushfires and management of other emergencies in Australia, primarily based in ACT, SA, TAS, and VIC.


Successful Respondents will be experienced, highly motivated, highly capable providers who will enter into contracts to provide specialised aircraft services commencing in 2024/5 season.


RFQ RESPONSE PROCESS

Proposals must be submitted using NAFC’s ARENA system, located at https://arena.nafc.org.au/
The provision of all information relating to a Respondent’s business, aircraft and capabilities, all declarations, and all responses to a set range of questions must be made by completing the process contained within the ARENA system.

All information and instructions for how to submit a tender are contained within ARENA and within the RFQ Documents.

Queries may be directed by email to the addresses contained within these documents.


RFQ DOCUMENTS

RFQ comprises a number of documents:
• RFQ CWN 2024+.pdf (this document); including


o Appendix 1: Table of Services (also duplicated in the ARENA Tender module),
o Appendix 2: How to use ARENA.


• Files required to be downloaded from ARENA in the documents section of the RFQ, including:


o RFQ CWN 2024+ Table of Services.pdf
o RFQ CWN 2024+ Departures Table.docx
o Attachments Guide for use when responding to NAFC Tenders.pdf


• NAFC AFAC Call When Needed Contract (“The Template Contract”), consisting of:


o NAFC AFAC CWN template Participation Deed 2024.01 – FINAL.pdf
o NAFC AFAC CWN MSA 2024.01 – FINAL.pdf
o New CWN contract structure summary and explanation - FINAL May2024.pdf


• All referenced documents may be found either on the NAFC’s website, ARENA Bookshelf or within the ARENA Tender module.
Other tender documents and entry fields for tender responses are included in ARENA.










Ongoing

Future NAFC Procurement Activities

ProcessSchedule
There are no future tenders at the moment.

Detailed notifications of NAFC procurement activity will normally be via the following:

  • An Invitation to Tender or a Request for Proposals will be published on the NAFC website
  • Email notification to subscribers of the NAFC Tender Notification mailing list – subscribe here

Please note that for reasons of probity and fairness, NAFC is not in a position to provide detailed information regarding upcoming procurement processes prior to release. General enquires may be directed to tenders@nafc.org.au.

Past Procurement

NOTIFICATION AND ADVERTISING
You can also subscribe to our tender notification service (see below). We suggest that you do not rely entirely on the NAFC tender notification service as notification emails can be treated as spam or junk mail by your internet service provider or email program. Alternatively, you may be able to set up your favourite internet search engine to keep checking for changes to this page.

Please also note that from time to time NAFC may invite tenders from a limited group of potential suppliers. Although we will publicly release tenders whenever possible, there may be circumstances (such as urgency, for example) where a limited tender is the only practical approach. Where this occurs, initial communication with potential tenderers will be by email. Documents for these tenders will not normally be available on this website.

You may like to subscribe to our tender notification service (see the subscribe page).

ELECTONIC SUBMISSIONS OF TENDERS AND PROPOSALS
Please note that NAFC uses it’s software solution, ARENA, to facilitate tendering activities. In order to provide a submission to a tender you will need to create a company profile.

ARENA can be accessed here: arena.nafc.org.au 

Instructions on how to use ARENA can be found online at the above address, as well as in the tender documentation.

Submitting a tender or proposal normally involves downloading documents, completing the document and then uploading them to ARENA. Respondents will usually need access to recent versions of Microsoft Word and Microsoft Excel to complete the response.

If you are considering submitting a tender of proposal, make sure you leave yourself enough time to register and submit your tender of proposal before the relevant closing time.