[Page last updated: 14 April 2015]
ITT AFS 2015+
AERIAL FIREFIGHTING SERVICES (ROTARY WING AIRCRAFT)
NOW CLOSED
Tenders closed at 13:00 AEST (1:00 pm) on Tuesday 14 April 2015.
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The Services that were available for Tender are described fully in the tender documents. They include:
· Type 2 rotary wing services based in Victoria and the Australian Capital Territory; and
· Type 3 rotary wing services based in Victoria and South Australia.
TENDER DOCUMENTS
Tender documents will remain available for reference at the links on this page under the “Tender Document Download” area, on this page, below:
(i) the Invitation to Tender (ITT) document; and
(ii) Appendix 1 to the ITT document, which is the Table of Services available for tender (for convenience this document is provided in both PDF and MS Excel format – the information is the same in both); and
(iii) a Specimen Contract on which to base tenders;
(iv) a Member Standard for the Installation of Auxiliary Radios; and
(v) the “How to Respond to the Invitation to Tender AFS 2015+” guide.
Reference documents quoted in the ITT – such as NAFC Standards and Guidance Notes – are available at the general Downloads page of the NAFC website. (Click on the Downloads tab above or click here to go straight to the general Downloads page for these supporting documents but remember the links to the main Tender documents are on this page, below.)
ENQUIRIES
Further enquiries regarding the content of the Invitation to Tender and the Specimen Contract should be directed to NAFC via email to tenders@nafc.org.au.
For probity and fairness reasons NAFC is not able to deal with telephone enquiries regarding this tender.
If you have any difficulty accessing documents, the server may be busy. Please wait a little while and try again. If you continue to have problems email tenders@nafc.org.au.
Some of the Invitation to Tender documents require a PDF reader such as Adobe Reader, which may be downloaded by clicking on the menu at the top of this page.
Tender Documents Download (ITT AFS 2015+ only)
Invitation to Tender Document (ITT AFS 2015+)
ITT AFS 2015+ Table of Services
ITT AFS 2015+ Table of Services
NAFC Specimen Contract (ITT AFS 2015+)
Installation of Auxiliary Radios – Victoria Type 2 & 3 Standard
How to Respond to ITT AFS 2015+Stage 1
Updates and Addenda (NAFC ITT AFS 2015+ only)
[This updates and addenda section last updated: 27 March 2015]
ADDENDA 1: ITT AFS 2015+
(also posted via the NAFC Electronic Tender Portal on 27th March 2015)
Please take note of the following issues:
ISSUE 1: INCORRECT REFERENCE LISTED IN SECTION 7.10 OF PART C OF THE ITT AFS 2015+
It has been drawn to NAFC’s attention that the reference to NAFC’s Specimen Contract in Section 7.10 of Part C (Event Logging) on page 42 of the Invitation to Tender Aerial Firefighting Services 2015 Onwards document is incorrect. The reference should read as follows: (refer to clause 6 of Schedule 5 of NAFC’s Specimen Contract for details of requirements).
ISSUE 2: MINOR CHANGES TO PROCEDURES IN NAFC’S ELECTRONIC TENDER PORTAL
Tenderers who have participated in previous NAFC online procurement processes will notice some minor changes to the procedures when entering tender information into NAFC’s Electronic Tender Portal (NETP). These changes are outlined on pages 13 and 14 of the How to Respond to the Invitation to Tender Aerial Firefighting Services 2015+ guide.
Tenderers should ensure that they allow sufficient time for these additional procedures when loading their tender information into the NETP.
ISSUE 3: REMINDER OF TENDER CLOSING DATE AND TIME
Tenderers are reminded that the closing time and date for this Invitation to Tender Aerial Firefighting Services 2015 Onwards will be at:
13:00 Australian Eastern Standard Time on Tuesday 14 April 2015
NAFC strongly recommends loading and submitting tender responses well before the closing time and date.
The following points from previous processes may also be useful to tenderers:
ITT CLOSING:
Tender responses cannot be submitted after the closing time.
Please ensure that your organisation has completed the response and submitted the response as per the instructions in the ‘How to Respond to ITT AFS 2015+’ guide. We recommend that you finalise your submission well ahead of the closing time and allow time for contingencies in the submission process.
TENDER RESPONSE AMENDMENT AND SUBMISSION
You may edit the various parts of your tender in the Portal at any time prior to the closing time. Once your tender response is complete you then finally “submit” the tender. After this final submission it is still possible to edit or update the tender response in the Portal, provided that any editing occurs before the closing time. If you do choose to amend your tender response after it has been finally “submitted”, you must ensure that the amended response goes through the final submission process again. More detail is provided in the instructions in the ‘How to Respond to ITT AFS 2015+’ guide.
SINGLE TENDER RESPONSES:
A single Tender response per tenderer should be lodged for any single or multiple services.
As per Tender Response Parameters in Part A of the ITT document:
“Tenderers may tender for one or more of the individual Services listed in Appendix 1. The single tender response should include all of the Services being tendered and all of the options tendered for each Service. Only one tender response is permitted for each supplier.”
Tenderers should check that they are only completing one response including all the information as shown in the ‘How to Respond’ guide and noting the terms of participation detailed in the ITT document. Multiple tenders from the same organisation may be set aside.
MEETING TENDER/CONTRACT REQUIREMENTS:
During tender processes NAFC has at times received enquiries whereby a potential Tenderer is effectively asking for confirmation that their proposed approach will meet the requirements of particular section of the Invitation to Tender or clauses of the Specimen Contract. Generally it is not appropriate for NAFC to provide further information regarding potential compliance with individual sections of the Invitation to Tender or clauses of the Specimen Contract and accordingly NAFC or Members will not confirm or comment on an individual organisation’s possible compliance. The tender process provides an opportunity for all potential suppliers to demonstrate their individual approach to achieving or exceeding compliance with the various requirements – and in particular to demonstrate, where appropriate, their understanding of the requirements of the Specimen Contract, and their responsiveness and capacity for innovation.